Qualifications:
AA Degree in Business Administration, Public Policy, Political Sciene or a related field. OR Minimum of 10 year(s) of experience in office administration, office management or similar field Previously completed training in Excel and Microsoft Word
- Experience required with Windows, Typewriter, Facsimile, Copying Machine, MS Word, MS Excel
- PowePoint
- GovTrip (federal government on-line travel preparation web-based system
- Internet Explorer version 7
Duties:
Provides administrative support to the OCEFT Planning, Analysis & Communication Staff (PAC), Washington, DC in all areas, including but not limited to; spreadsheet preparation and maintenance; travel document preparation; procurement support; office management; handling diverse work assignments; handling urgent and sensitive assignments, etc.
- Assist in the area of communications by developing and finalizing briefings, letters, packages, routing slips, and other communication materials using MS Word, PowerPoint, and Excel; assisting the communication specialists as needed. Proactively identify issues concerning planning, analysis and communications and bring those issues to the Director's attention.l 60%
- Provide general support such as scheduling, maintaining the Director's calendar, records control file, management, preparation of documents (including procurement requests, training requests, and travel orders), responding to calls and requests, faxing, mailing, typing, greeting visitors and directing them to the appropriate persons/office, handle urgent assignments and other duties as assigned. 20%
- Develop, implement, advise, and assist staff in office procedures, including creating the Director's daily book of necessary materials, assisting in expeding work and coordinating activities with other offices. 15%
- Provide backup administrative support to other offices as needed. 5%
Other:- Training will be provided for GovTrip.
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