Leave
Vacation Leave
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Vacation leave is calculated by multiplying the total number of hours paid by .0577.
Unused vacation leave may be accrued to a maximum of 160 hours. Once the 160 hour maximum has been reached, no further vacation leave will accrue until the balance falls below the 160 hour maximum.
The enrollee's annual Individual Holiday is separate from Vacation Leave.
Vacation leave cannot be paid in advance.
Vacation leave hours are non-worked hours and will not be included in any overtime pay calculations.
The enrollee's paycheck stub reflects the available balance of vacation leave as of the end of that pay period.
The Monitor must approve, in advance, any vacation requests.
The code "VACTON" should be entered under the "EARNINGS CODE" column on the timesheet, and the hours entered under the "HOURS" column in the ADP ezLaborManager timesheet system.
Sick Leave
Sick leave is calculated by multiplying the total number of hours paid by .0462, accrued to a maximum of 160 hours. Sick leave is paid only for medical purposes for enrollees themselves or to attend to an immediate family member. The enrollee's paycheck stub reflects the available balance of sick leave.
- Call the Monitor within 2 hours of starting time, when absent or late.
- Call each day of absence. When absent for 3 or more consecutive days without calling in, separation proceedings may be initiated.
- Submit a doctor's release by faxing it to your NOWCC Field Director when absent for 5 days or more.
Sick leave hours are non-worked hours and will not be included in any overtime pay calculations.
The code "SICK" should be entered under the "EARNINGS CODE" column on the timesheet, and the hours entered under the "HOURS" column.
Immediate family includes spouse, children, daughter/son-in-law, parent, sibling, sister/brother-in-law, grandparent, grandchildren, mother/father-in-law, any other relative residing in the enrollee's household and/or a person with whom an enrollee has shared a mutual residence during the past year and with whom the enrollee maintains a committed relationship.
Holiday Leave
The following are the official holidays to be observed by the NOWCC SEE Program enrollees for 2009:
| Day | Date | Holiday |
|---|---|---|
| Thursday | January 1, 2009 | New Years Day |
| Monday | January 19, 2009 | M.L. King, Jr. Birthday |
| Monday | February 16, 2009 | Washington's Birthday |
| Monday | May 25, 2009 | Memorial Day |
| Friday | July 3, 2009* | Independence Day |
| Monday | September 7, 2009 | Labor Day |
| Monday | October 12, 2009 | Columbus Day |
| Wednesday | November 11, 2009 | Veteran's Day |
| Thursday | November 26, 2009 | Thanksgiving Day |
| Friday | December 25, 2009 | Christmas Day |
* July 4, 2009 falls on a Saturday. Friday, July 3, 2009 will be treated as a holiday.
An enrollee must be in "Active Pay Status" during the pay period in which the holiday falls to be eligible for payment. An enrollee's "Active Pay Status" is verified by a time sheet with paid hours (i.e., work, vacation, sick, individual holiday, jury duty, bereavement).
Exceptions- New enrollees whose first time sheet reflects a start date after a holiday will not be paid for the holiday.
- Separated enrollees whose last time sheet reflects a last working day prior to a holiday will not be paid for the holiday.
Holiday leave is calculated by dividing an enrollee's authorized hours per pay period by 10 and rounding up to the next quarter hour. (Please see chart for examples.)
| Authorized Hours per Pay Period | Calculated Holiday Hours |
|---|---|
| 80 | 8.00 |
| 70 | 7.00 |
| 64 | 6.50 |
| 60 | 6.00 |
| 48 | 5.00 |
| 40 | 4.00 |
| 36 | 3.75 |
| 32 | 3.25 |
| 16 | 1.75 |
The code "HOLDAY" should be entered under the "EARNINGS CODE" column on the e-timesheet when using Holiday leave, and the hours entered under the "HOURS" column.
Holiday leave hours must always be claimed on the date of the holiday. When an enrollee must work/travel on a holiday, the e-timesheet should reflect both holiday and work/travel hours on the same date. For example, to report 6 hours of Holiday leave and 3 hours of travel on the same day, enter 6 under the "HOURS" column on the first line for that day, and enter "HOLDAY" under the "EARNINGS CODE" column. Then on the second line for that day enter 3 under the "HOURS" column and leave the "EARNINGS CODE" column blank.
A maximum of 8 hours will be paid for a holiday. If an enrollee's approved schedule is 10 hours per day, 4 days per week, only 8 hours of holiday leave should be recorded on the e-timesheet.
Holiday hours are non-worked hours and will not be included in any overtime pay calculations.
One Individual Holiday is available to an enrollee each calendar year, in addition to the other 10 holidays. It must be used in the current calendar year and may not be carried over to another calendar year.
Individual Holiday hours must be taken during one day and may not be split amongst several days. The amount of Individual Holiday leave available is calculated in the same way as holiday leave.
The Individual Holiday should be approved in advance by the Monitor in writing.
Jury Duty Leave
Up to 10 days leave may be granted per jury service. Jury Duty Leave should only be used for regularly scheduled working days. For example, an enrollee regularly scheduled to work 6 hours on Mondays and who is called for jury duty on a Monday will only be paid for 6 hours.
Your Monitor must be informed when you are notified that you must serve on jury duty.
Jury duty hours are non-worked hours and will not be included in any overtime pay calculations.
The code "JURY" should be entered under the "EARNINGS CODE" column on the e-timesheet, and the hours entered under the "HOURS" column.
Jury duty hours must always be claimed on the date of the jury duty. When an enrollee both attends jury duty and works (or travels for work) on the same day, the Time and Attendance Report should reflect both jury duty and work hours on the same date. For example, to report 6 hours of Jury Duty and 3 hours of travel/work on the same day, enter 6 under the "HOURS" column on the first line for that day, and enter "JURY" under the "EARNINGS CODE" column. Then on the second line for that day enter 3 under the "HOURS" column and leave the "EARNINGS CODE" column blank.
Written evidence of jury service must be sent to NOWCC payroll department before any payment will be released. Court remuneration for jury service may be kept by the enrollee.
Leave Without Pay
Up to thirty (30) business days of Leave Without Pay may be approved in a calendar year by the monitor. A copy of this approval should be sent to the NOWCC Field Director.
Leave Without Pay hours are non-worked hours and will not be included in any overtime pay calculations.
The code "LWOP" should be entered under the "EARNINGS CODE" column on the e-timesheet when reporting Leave Without Pay, and the normally scheduled hours must be entered under the "HOURS" column. Do not enter zeros ("0") under the "HOURS" column. The e-timesheet system does not accept zeros.
Bereavement Leave
Bereavement leave up to 4 consecutive, regularly scheduled working days may be granted upon the loss of an immediate family member.
Bereavement leave hours are non-worked hours and will not be included in any overtime pay calculations.
The code "BEREAV" should be entered under the "EARNINGS CODE" column on the e-timesheet, and the hours entered under the "HOURS" column. The name and relationship of the deceased should be recorded under the last column of the e-timesheet.
Immediate family includes spouse, children, daughter/son-in-law, parent, sibling, sister/brother-in-law, grandparent, grandchildren, mother/father-in-law, any other relative residing in the enrollee's household and/or a person with whom an enrollee has shared a mutual residence during the past year and with whom the enrollee maintains a committed relationship.
Family and Medical Leave
The NOWCC SEE Program will follow the Federal Family and Medical Leave Act unless an enrollee is assigned in a state that has a more liberal law. In these cases, the NOWCC SEE Program will follow the more liberal state law.
Family and Medical leave provides time to address an enrollee's own medical needs or those of an immediate family member.
Immediate family includes spouse, children, daughter/son-in-law, parent, sibling, sister/brother-in-law, grandparent, grandchildren, mother/father-in-law, any other relative residing in the enrollee's household and/or a person with whom an enrollee has shared a mutual residence during the past year and with whom the enrollee maintains a committed relationship.
Eligibility requires enrollment in the NOWCC SEE Program for a minimum of one year AND at least 1250 hours worked during the 12 month period immediately preceding the request for leave.
Requesting family and medical leave requires enrollees to submit a written request, which includes justification, to the NOWCC SEE Program Field Director with a copy to the Monitor. Certification may be required as permitted by the FMLA.
E-Timesheets must be submitted during family and medical leave.
All sick and vacation leave must be used concurrently during the time off for family and medical leave.
Aetna Health Insurance, for those enrollees covered under the NOWCC SEE Program group health care plan, will continue to be paid.
Failure to return to the NOWCC SEE Program assignment at the end of the family and medical leave period will prompt NOWCC to initiate separation procedures.
Family and Medical Leave hours are non-worked hours and will not be included in any overtime pay calculations.