Position Details


Information Management Assistant/Executive Assistant
ID: SVA-160 Location: Arlington Program: SEE
Wage/Hr: $12.72 Hours/Week: 40 Minimum Age: 55

Qualifications:

BA/BS Degree in Business or scientific discipline OR Minimum of 5 year(s) of experience in office environment for scientifically based enterprise Previously completed training in scientific discipline or business/management

  • Basic computer skills, good communication skills
  • Experience required with MS Word, Excel, PowerPoint, Copying Machine
  • databases helpful

Duties:

Provide professional support to the Directors and immediate office personnel in the Health Effect Division (HED) of OPP. This will involve managing schedules, arranging logistics for large meetings, documents production assistance, serving as a point of contact for HED, and other related tasks. May also involve supporting other operations within HED and could require data entry, processing information, and other related tasks.

  • Routine support for HED Directors (e.g. calendar management, clerical support, acting as Point of Contact) 30%
  • Assist with processing HED records (e.g. data entry, quality control review, etc.) 20%
  • Assist in entering science oriented data and /or performing quality assurance/quality control functions for the entered data in IHAD or other databases. 20%
  • Routinely generating One Liner reports from IHAD and other databases, as required, to support staff scientists and other projects as needed 10%
  • Provide assistance on complex and time urgent projects that require compilation of data, query of databases, or generation of summary reports. 10%
  • Other support tasks as identified (e.g. setting up interviews for new hires, assisting with events, supporting other divisions as needed) 10%

Other: